Travel Registry

Access the registry at  global.callutheran.edu . Select Cal Lutheran Users Login and sign in with your MyCLU credentials.

Set up your profile. All users are required to input contact information, including a home-country mobile number and an emergency contact. If you are traveling internationally, we suggest you upload a passport at this time. 

Download the AlertTraveler® mobile app available on the App Store or Google Play. Use your email address and the personalize code populated in your Travel Registry profile to activate the app. This code will be blocked by asterisks (as seen in the above photo) and can be revealed by selecting the "eye" icon. You can choose to opt in or out of SMS notifications. 

Upon activating the app, we request that you allow motion tracking so that Cal Lutheran administrators can assist you based on your actual location, in case you have shifted from your scheduled itinerary. If you switch cell phones when you arrive at your location, you should download the app to the phone you are using while away. 

Note: GPS data is only visible to a restricted number of Cal Lutheran administrators who are responsible for crisis management.  When you return from your trip, your GPS data automatically becomes static and is no longer valid or updated until a future trip begins, if applicable

For questions about the AlertTraveler® app, please contact travelreview@CalLutheran.edu .

Once you have booked your travel, such as a flight or hotel booking, you can forward your itinerary from your Cal Lutheran email address (or an alternate email address if you have set up that feature in your profile) to travel@CalLutheran.edu .

After you have sent the email, you will receive an email response from Travel Registry Notification ( alerts@altertraveler.com) outlining next steps to complete your trip registration. 

IMPORTANT

All Faculty and Staff will fall under the "University Related Business" category for Reason for Travel, unless they are traveling for another specifically designated category (Research, Faculty Travel Seminar, Performance, Alternative Breaks or Student Club/Organization as a club advisor). You will then be prompted to complete any forms that coincide with your reason for travel. 

Certain reasons for travel require approval as designated by the specific departments. You must complete all the required components before submitting for approval. You will receive automatic gentle reminders until the trip is submitted for approval. 

You can manually add a new trip by logging into your Travel Registry account, selecting the Trips page and selecting Add New Trip. 

You will then create a new trip by inputting a trip title, optional description, reason for travel, destination and other travel details. After submitting the trip details, you will proceed to the next screen, which may require further details.

IMPORTANT

All Faculty and Staff will fall under the "University Related Business" category for Reason for Travel, unless they are traveling for another specifically designated category (Research, Faculty Travel Seminar, Performance, Alternative Breaks or Student Club/Organization as a club advisor). You will then be prompted to complete any forms that coincide with your reason for travel. 

Certain reasons for travel require approval as designated by the specific departments. You must complete all the required components before submitting for approval. You will receive automatic gentle reminders until the trip is submitted for approval. 

Faculty or staff can input group trips in the travel registry system. This function will allow group leaders or designated delegates to register a trip on behalf of other users. 

To register a group trip, you must first have access to the travel registry system as a "Group Leader." You can request this access via email at travelreview@CalLutheran.edu. Without this access, you will not see the "Group Trip" toggle button as seen in the image below.

Log in to the Travel Registry site and add a new trip. A Group Trip toggle will appear on the trip creation screen. Slide the toggle to the on position (the green will be shown). 

Once the trip is saved, the group leader will be able to add travelers to their group which will create a copy of the trip on each user’s profile.

Group members can be added one of two ways. First, you can manually enter the Cal Lutheran email address.

The other way is by uploading a roster of the group members. If this is a group of travelers the leader travels with frequently, they can save this group using the “Save this group for future use” option at the bottom of the page. This allows them to import the list for a future trip. Likewise, if the group of students they wish to add has already been saved as a group, they can use the dropdown menu at the bottom to select that group.

Once a group member has been added, the group leader can see how many trip requirements of each type a traveler still needs to completed before the trip can be submitted. This is indicated by the icons to the right of the traveler’s name. The group leader can also send reminders to the travelers in their group using the “Send Reminder” button, prompting group members to finish their required forms and content.

Finally, for any non-required trip requirements, the group leader can complete them on behalf of the whole group.

Installing AlertTraveler® (iOS devices)
Go to the Apple App Store on an iOS device and search for AlertTraveler® by name or follow this direct link.
Once users find the app, they should download and install it on their iOS device.

To login, users should use their Cal Lutheran email address. Users will obtain the AlertTraveler® password by logging into the Travel Registry System and selecting Profile. Under the Profile there is an Alert Traveler mobile app section and a password covered by asterisks. To reveal the password, select the eye icon. 

In order for AlertTraveler® to be fully functional, users should allow Notifications, Location Services, and Health and Motion Services.  In order to enable these services, users should respond as indicated below to the  following messages during initial activation:

• “AlertTraveler Would Like to Send You Notifications”  - Tap “Allow”
• “AlertTraveler Would Like to Access your Motion & Fitness Activity” -   Tap “OK”
• “Allow “AlertTraveler” to access your location while you use the app” - Tap “Allow”
• “Background location is not enabled” - Tap “Settings then tap “Location” and then select “Always.”