Grants and Funding

All annually contracted faculty members receive up to $1,200 each academic year (June-May) for expenses related to attending or presenting at professional conferences. Senior Adjuncts may receive up to $300 to attend professional conferences related to their teaching. Additional funding up to a total of $2,400 is available for pre-tenure faculty only if they are presenting at more than one conference or presenting at an international conference.

• Maximum amount: $1,200 ($2,400 for pre-tenure faculty)
• Submit receipts for expenses incurred on a Reimbursement Form to the Provost's Office. Please do not use Cal Lutheran credit cards for this expense.
• Deadline: Ongoing
• Contact: Academic Affairs, acaffairs@CalLutheran.edu or x3145

We invite Cal Lutheran campus members to apply for mini-grants to fund creative campus programs, projects, and initiatives that advance justice, equity, diversity, and inclusion efforts within our community.

• Amount: $50-$1,000
• How to apply: Applications available on the DEIJB Mini-Grant website
• Deadline: Open until funds are depleted
• Contact: dei@CalLutheran.edu 

The mini-grants are intended to encourage and support academic service-learning efforts across campus and are available for service-learning projects (for the creation, expansion and/or improvement of service-learning projects within an academic course. Eligibility: Faculty (full-time, part-time, and adjunct) who teach courses at Cal Lutheran are eligible to receive mini-grants. The service-learning project(s) must also be directly linked to the course requirements.

• Maximum amount: Up to $500 for one-time funding
• How to apply: Applications available on the Center for Academic Service-Learning website
• Deadline: November and March
• Contact: Steve Hawkins, shawkins@CalLutheran.edu

The Community Leaders Association (CLA) is dedicated to enriching Cal Lutheran and promoting its interaction with the community and local businesses. To this end, CLA has funds available to support faculty/departmental grants. Appropriate proposals include cultural events and seminars, scientific research equipment, and all requests in between. A rubric is also provided to clarify selection criteria for this competitive application.

• Maximum amount: Various, generally $2,500
• How to apply: Funding Proposal Form | Funding Proposal Rubric
• Deadline: November 1, CLA grants are not being offered for 2021-22
• Contact: Tim Weaver, Chair of CLA's Faculty / Departmental Grant Selection Committee

In order to eligible for a sabbatical, faculty members must have completed six academic years of continuous service as a full-time member of the faculty, or have completed six years of continuous, full-time service since May of their last sabbatical year. Sabbatical funding is approved within the sabbatical approval process.

• Maximum amount: $1,250
• How to apply: See sabbatical information
• Deadline: February 15
• Contact: Faculty Affairs Committee (FAC) or Academic Affairs, acaffairs@CalLutheran.edu or x3145

The Faculty Affairs and Development Committee has access to limited funding to encourage professional growth, thanks to the Hewlett Foundation Endowment. Funds are available for faculty presentations at professional conferences or small research projects. Typical Hewlett Awards for travel in the United States/Canada are funded up to $1,000. International travel is funded up to $1,250 and research projects are funded up to $1,000.

If your request for one event is less than $1,000, you may apply for more than one conference at which you are presenting. In these cases, we will also accept a second request in the spring. Please note that awards are based on available funds. Please do not use Cal Lutheran credit cards for this expense. 

• Maximum amount: Up to $1,250 
• How to apply: See below for details
• Deadline: 
  • September 1 (for activity between October 1 and February 28)
  • February 1 (for activity between March 1 and May 31)
  • May 1 (for activity between June 1 and September 30)
• Contact: awards@CalLutheran.edu

Thanks to the generosity of the Hewlett Foundation, Cal Lutheran established an endowment to encourage and support professional growth among the faculty, particularly to conduct and share original scholarship and creative work.

How much grant funding is available?

Grants are awarded in three categories:

• $1,000 for research projects (excluding equipment)
• $1,000 for domestic travel grants (North America – includes U.S., Canada, and Mexico)
• $1,250 for international travel grants

The total number of awards varies annually based on endowment earnings. Applicants are only eligible for a total annual grant of $1,250. For example, an awardee who received a $1,000 award for research or domestic travel in the fall can apply for international travel in spring/summer, but will be limited to an additional $250. The award year runs from June 1 through May 31.

How can the funding be used?

Hewlett grants are awarded to faculty conducting original research or presenting their own original scholarly/creative work in the form of conference presentations, exhibitions, performances, or productions. The grant does not support the purchase of equipment or related purchases. Eligible expenses include:

• Travel by the awardee for the presentation of scholarly/creative work in the form of conference presentations, exhibitions, performances, or productions.
• Travel by the awardee for data collection or other activities directly related to a research project.
• Performance/exhibit related costs, consumables, transcription/translation costs, graphics, participant incentives, and other costs that may vary by discipline for scholarly/creative work.
• Costs of a seminar, course, workshop or apprenticeship costs to acquire knowledge or skills necessary for the project.

Who is eligible to apply?

Ranked faculty members are eligible to apply. According to the faculty handbook, ranked faculty are full-time or part-time employees of the university who have been appointed to one of the four regular academic ranks: instructor, assistant professor, associate professor, or professor. Priority will be given to full-time faculty. Adjunct and visiting faculty are not eligible to apply. 

What is the deadline for submission?

Applications are accepted three times per year. The deadlines are listed below. Expect an automated email confirmation that your application has been received. If you do not receive an automated confirmation e-mail within 72 hours of submitting your application, please contact the Awards Committee Chair at awards@CalLutheran.edu and request a confirmation.

• September 1 (for activity between October 1 and February 28)
• February 1 (for activity between March 1 and May 31)
• May 1 (for activity between June 1 and September 30)

Note: Since, like all proposals, these applications promise future work, the application is ideally submitted before the work is done. For example, if you are planning to travel to give a research presentation, you should apply for a Hewlett Grant before the travel occurs.  However, we recognize that unexpected opportunities sometimes arise so, in some cases, retroactive awards will be considered.

How are the applications evaluated?

The Awards Committee will evaluate and award the grants based on the established criteria.

How will grant funds be distributed?

Grant funds are distributed only as reimbursement of real expenses incurred, and will be awarded in a one-time distribution after two conditions are met:

1. The applicant files the required follow-up report online after activities are complete (see below Report Form).
2. The applicant completes a reimbursement form with necessary receipts, clearly marked as Hewlett expenses, and submits it to the Academic Affairs Budget Analyst.

How and when will I know if I have received the grant?

The Awards Committee chair will email you once your application has been reviewed.  Typically, this will be within a month of the deadline listed above. You may send any inquiries to awards@CalLutheran.edu.

The following criteria have been established for the Hewlett Grant. Priority will be given to projects that most closely adhere to the criteria.

1. The project proposal is clear and complete.
   1. The proposal clearly demonstrates the nature, scope and context of the research/creative work.
   2. The proposal includes a detailed budget and adheres to the funding criteria: $1,000 for research projects; $1,000 for domestic (North America – U.S., Canada, and Mexico) travel grants; and $1,250 for international travel grants. 
   3. The proposal was received by the deadline.
2. The project leads to tangible outcomes, such as:
   1. publications
   2. presentations at public conferences
   3. artistic exhibitions, performances or productions
   4. scientific specimen collections or displays
      
      Note: Priority will be given to faculty members who are presenting or conducting their own original scholarly/creative work.  When sufficient funds are available, FADC will give secondary consideration to proposals in which the faculty member is serving as a second presenter, panelist, student research mentor, convener, or some other relevant role.
3. Projects aligns with individual faculty and institutional goals
   1. The project aligns with the faculty member’s professional development and research/creative work agenda.
   2. The project aligns with the strategic plan of the university.
   3. The project will enhance the visibility and recognition of the institution.
4. The applicant is eligible
   1. The faculty member has not received the maximum Hewlett Grant Award ($1,250).
   2. The applicant is a ranked faculty member who has been appointed to one of the four regular academic ranks (per the faculty handbook): instructor, assistant professor, associate professor, or professor. Adjunct and visiting faculty are not eligible to apply.
      
      Note: Priority will be given to full-time faculty. Input from academic deans and or department chairs may be solicited to assist the Awards Committee in the decision-making process.

Hewlett Grant application deadlines are as follows:

• September 1 (for projects undertaken between October 1 and February 28)
• February 1 (for projects undertaken between March 1 and May 31)
• May 1 (for projects undertaken between June 1 and September 30)

Note: Incomplete applications will not be considered. Sample proposals are available to review.

Submit an application

Submit a Report Form

Funds up to $5,000 per grant are available for faculty research or creative work. Ranked faculty are eligible to apply (visiting faculty, lecturers, senior lecturers and adjuncts are not eligible). This funding does not replace external funding, but it may be used by those faculty member who do not have other sources of funding for when those external resources do not fully fund their research/creative project(s). Those who receive awards will not be eligible for another FRCW grant until their research/work results in a product AND four years have passed since they were last awarded a FRCW grant. Please do not use Cal Lutheran credit cards for this expense. 

• Maximum amount: Maximum of $5,000
• How to apply: See additional information below for details
• Deadline: March 1
• Contact: awards@CalLutheran.edu

Purpose

As part of the ongoing process of faculty professional development at CLU, the Faculty Affairs and Development Committee has access to limited funding to support faculty projects through the Faculty Research and Creative Work Fund.

Eligibility

Ranked faculty, not including lecturer, senior lecturer, adjunct and visiting faculty, are eligible to apply. This funding does not replace external funding, but it may be used by those faculty members who do not have other sources of funding or when those external resources do not fully fund their research/creative project(s). Applications are solicited once per academic year during the spring semester. Those who receive awards will not be eligible for another FRCW grant until their research/work results in a productand four years have passed since they were last awarded a FRCW grant.

Funds up to $5,000 per grant are available for faculty research or creative work. Each proposal will be carefully evaluated and priority assigned according to the criteria specified in the accompanying material.

Application Procedure

1. Applications are to be initiated by faculty members following consultation with their chair and dean.
2. Applications are submitted on-line through this link and must include a 250- word abstract describing the project and addressing the criteria listed below.
3. Applications must be submitted by the deadline listed at the top of the application webpage – no exceptions.
4. Expect email confirmation that your application has been received; if you do not receive such an e-mail within 72 hours of submission, then contact the Awards Committee Chair at awards@CalLutheran.edu  to find out the status of your application submission.
5. The Awards Committee will review all applications and determine the awards based on merit and availability of funds. Award notifications will be sent within two weeks after the application deadline.
6. Recipients of FRCW awards are expected to submit a 2-3 page report to the Dean and Provost upon completion of the project and to present their project at one event, such as the Festival of Scholars or the Faculty Retreat within two years of the award.
7. Unexpended funds from each award will revert to the FRCW fund.

Allowable Expenses

1. Equipment, professional services, performance/exhibit related costs, consumables, transcription/translation costs, graphics, participant incentives, and other costs that may vary by discipline.
2. Travel by the awardee that is associated with data collection or other activities directly related to the project.
3. Costs of a seminar, course, workshop or apprenticeship costs to acquire knowledge or skills necessary for the project.
4. Stipends for student research assistants. Stipends are restricted to CLU students and must be coordinated through Student Employment.
5. Summer stipends for the awardee for projects that occur in June, July, or August may be included. Arrangements for stipends are made through the Office of the Provost.

Please address these criteria to support your proposal:

1. Applicants are responsible for acquiring necessary IRB approval prior to submission; attach approval email(s) or letter(s).
2. Proposals must be approved by the Department Chair and the Dean, one of whom must provide detailed comments about the merit and feasibility of the proposal (if applicant is a chair, then their Dean or Division Coordinator may provide the detailed comments). Please include a brief, signed approval statement from your Dean.
3. The proposal and its expected products are clearly defined.
4. The project is feasible in terms of the total budget and proposed timeline. Note: the total budget may be larger than the FRCW award.
5. Project expenditures should ideally occur over a one-year period (project year begins June 1^st and ends May 31^st). However, we will consider applications that require two years to expend the award. The applicant must specify for what and when the monies will be spent. No application will be accepted without detailed projected expenses over the time of the project. All reimbursements to the applicant must be made within the specified period of the award, according to the outlined schedule, or the balance of the projected expenses for that year (either year one or two) will be forfeited. Note: Because of the nature of this university funding source, any unused funds cannot be carried over from the first year to the second year.
6. The budget is reasonable and clearly itemized. All equipment and other non-consumables purchased with award funds become the property of the university.
7. The project clearly advances the applicant’s professional development, research agenda, and is aligned with department goals and the university mission (provide narrative detail).
8. Proposals from faculty who have applied for external funding but have been denied are particularly encouraged. (Please attach denial letter).
9. Disclose any internal and/or external funding (i.e. start-up costs, grant funding, etc.) that you have already received for this project and any grants for which you have applied or for which you plan to apply.
10. Projects associated with a sabbatical project are allowable but given secondary priority.

The deadline for applications in the next funding cycle is March 1.

Briefly describe below the project and how it relates to your professional development. In your description, please clearly and specifically address the criteria listed on the previous page (1-10) for research/creative work grants, including your expected outcomes.

Projects that further the strategic plan of the university by enhancing the visibility and recognition of the institution through faculty research/creative work will receive priority.

Submit your application

To further the building of a community of scholars at California Lutheran University, each year the Provost will grant an award to a Cal Lutheran faculty member who has demonstrated significant achievement in research or creative work. Ideally, the recipient also will have made an effort to integrate research and/or creative work into teaching, service, and/or community involvement. The award includes a $5,000 cash prize.

Questions about this nomination process can be directed to the Office of the Provost (AcAffairs@CalLutheran.edu) or the Chair of the Faculty Affairs Awards and Grants Subcommittee.

All full-time faculty members who have taught at Cal Lutheran for at least 6 years are eligible to be nominated for this award.

Required:

• Demonstrates scholarly/creative excellence through discipline-specific evidence (e.g. peer-reviewed publications, presentations, performances, or exhibits) during the previous three years.

Recommended:

• Integrates research/creative work with teaching and/or community engagement
• Involves students in the research process
• Disseminates research or creative work to a wider public
• Attains grants pertaining to external research and/or creative work

Nominations (including self-nominations) can be made by emailing the name of the faculty member to AcAffairs@CalLutheran.edu. Once a nomination has been made, the nominee will be contacted and asked to provide the following materials:

• brief and clear responses to the prompts on the form on the "For Nominees" tab.
  
• a current, detailed CV.

The Faculty Affairs Awards and Grants Subcommittee will review the nominee materials and select three finalists considering accomplishments primarily from the previous three calendar years. Additionally, any contracted work forthcoming during the remainder of the current academic year will also be considered. The Provost will make the final selection.

Recipients of the Provost's Distinguished Scholar Award must wait for three years from the date of their award to be considered again.

The award recipient will be formally recognized at the Faculty Retreat (August) and will be featured in the "At the Leading Edge: The Work of our Faculty" publication. The recipient may be asked to provide a research/creative work presentation at the retreat.

Referencing the criteria listed above for this nomination, please submit a form